Records Retention
The following guidelines are recommended by AACRAO (American Association of Collegiate Registrar's and Admission's Officers) and also approved by Loyola University:
- Admitted applications and materials are retained indefinitely. Denied, withdrawn or incomplete applications and materials are retained for one year
- The following are permanently retained as of 2025:
- Records and Registration Documents
- Change of Grades
- Transcript Requests
- FERPA Release
- Grade Rosters
- Graduation Certifications
- Change of Name legal documentation
- Change of Gender legal documentation
- Registration documents
- University Withdrawal forms - 10 years
- Course Withdrawal forms - 10 years
- Records and Registration Documents
Students are required to report and appeal all discrepancies regarding all academic records to the Office of the Registrar within 30 days from the final class day of the semester in which the discrepancy occurred.